How I use Notion to organize 2023(templates included)

3 min readFeb 4, 2023


Hi all, how is 2023 so far? Today I would like to share how I use Notion to organize 2023. I know it is February already…. I have been fixing my system here and there, and I finally find a way to do so, so I would like to share it with you!

Templates are at the bottom.

Notion serves as an overview for the year:

1. Yearly goals

Yearly goals at a glance

These are the 6 categories that are most important to me now, you can modify them according to your priorities.

I use toggles for each goal so that I can put some actionable items under each item. When you set your goals, you want to be specific on what you have to do to reach them rather than just a big picture.

For example, I want to learn how to ride. How am I going to make it happen? First, I am going to ask my sister to teach me. After learning, I will practice bi-weekly for better muscle memory. And after being more familiar with it, I can reduce the frequency and make it a monthly bike ride with my friends!

So the goal and actionable items will look like this:

Example of how my goal will breakdown into actionable items.

After you reach the goal, you can simply drag it to the bottom and move on to others.

2. Monthly Recap

There are two parts of planning; the beginning and the end of the month.

In the beginning of the month, I will set this month’s priorities and goals. I keep the goals very simple; only personal and finance, everything other than money belongs to personal eg health, school…

At the end of the month, there will be an end-of-month checklist. A monthly review is also there, it is a short one, just to recap what I have done. If I feel like writing more, I will journal instead.

3. Reading and hiking tracker

For the reading tracker, I like writing a few thoughts after reading them and sometimes those are not enough for a separate book note (find here). So this makes it easier to record.

For hiking, I personally love it so so much that I want to keep track of all the hikes I did ahahah.

It is completely free to include anything you like for example logging your travel, what you have cooked etc….

For more detailed planning, I use Google Calendar (weekly) and diary (daily). Regarding Google Calendar, it shows me how my week is looking and makes sure I won’t over-schedule. As for the diary, I won’t use it every day — only days when I have lots of things to do or when I feel overwhelmed. I use it to write some random meeting notes, packing lists and grocery lists too.

Diary link:


The template for 2023 setup can be found in the following link, let me know if you find it useful!